Home > Human Resources > Supervisor Resources > Payment Modes

Payment Modes

Payrolls

The State University of New York College at Canton processes three New York State Payrolls that are administered by the Office of the State Comptroller (OSC). The payrolls include the “Administrative” Regular State Payroll for all regular employees, and two “Institutional” student Payrolls. The two “Institutional” payrolls are: Student Assistant Payroll (SA), used for general student employment and internships, and College Work-Study Payroll (CWS), used for students with financial aid awards. These payrolls are paid biweekly – checks are issued every other week.

Funding Positions on the Regular State Payroll

Budgeted positions from Personal Service Regular (PSR) and Temporary Service (TS) positions can be paid on the regular state payroll. All appointments to the student payrolls must be funded from temporary service funds.  Most adjuncts, and other part-time faculty are paid a biweekly rate for 20 pay periods (10 pay periods per semester).

Payment Modes

Employees appointed to the regular state payroll may be paid on one of several payment modes depending upon the nature of their appointments. The payment modes include hourly, biweekly rate, Fee, Annual, Calendar, and CYF (college year full).

Payment Modes– Temporary Service (TS)

Temporary Service funds are provided in state budgets to provide for substitutes, part-time appointees, and other temporary support appointments for short term projects or staffing needs.

• Hourly (HRY): used for employees who are paid for actual hours worked during a specified period.  Work schedule should be defined on the C-2
• Biweekly (BIW): used for unclassified service employees who will usually work only for a certain number of pay periods.

Most adjuncts and part-time coaches are charged to temporary service and paid an even biweekly rate over the course of their obligation. Their payroll dates are based on the “begin” and “end” dates of payroll periods on the payroll calendar.

• Fee: used for employees who are paid a specific amount for a service that is rendered. Must be used for all employees who are working in a specific extra service position.

Payment Modes – Personal Service Regular (PSR)

Permanent Service Regular funded positions are positions funded from IFR and DIFR as well as state positions (FTE) authorized by the NYS executive budget. Appointees to PSR positions must be paid on an annual salary basis.

• Annual (ANN): used for employees with 12-month obligations appointed to PSR position lines. Employees on an annual pay basis work a calendar year obligation and their salary is paid annually over 26 pay periods.
• Calendar (CAL): used for faculty with academic year obligations paid on an annual salary basis over twelve (12) months. The normal appointment year or payroll obligation dates for faculty is 09/01/xx – 08/31/xx. For this appointment year, faculty have an academic year obligation that starts mid/end of August until the mid/end of May. (26 pay periods)

College Year Full (CYF): used for professional employees with a 10- or 11-month obligation who are paid over 12 months.