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02-036 Withdrawal from Courses

I. SCOPE

SUNY Canton Students

II. POLICY STATEMENT 

III. POLICY

There will be no academic record of courses dropped during the first 7 days (weekend included) of the semester. Beginning the 8th day of the semester, students may withdraw from credit courses without academic penalty (receiving a grade of “W”) under the following conditions, unless dismissed for deviant academic conduct:

• In order to maintain the academic integrity of the institution, the academic focus of the students, and adequate student academic progress toward a degree, a matriculated, full-time student may not withdraw from courses below a 12 credit-hour load while a semester is in progress without written approval of the School’s Dean. Students are encouraged to consult with the Offices of Financial Aid and Residence Life to determine the impact of this academic decision before dropping to part-time status.
• Withdrawal from a course is requested via the Course Change Request available in UCanWeb under the Registration tab. Step-by-step instructions on how to submit a withdrawal request are available online. The request must be approved by the student’s academic advisor and/or the School Dean. A $20 fee must be paid at the Student Accounts - One Hop Shop.
• Withdrawal is allowed under the above conditions prior to the last ten class days of the semester. In courses less than a semester in length, withdrawal is allowed prior to completion of 85 percent of the class meetings.
• Approvals of the advisor and School Dean do not necessarily indicate approval of the action but signify that the student is aware of the academic consequences of course withdrawal.
• Failure to attend class or merely giving notice to an instructor is not an official withdrawal.
• A “W” (withdrawn) will be recorded for courses withdrawn from and will not be used in calculating GPA. When all approvals have been completed, the official withdrawal will be confirmed by the student by returning to the course change request outcome page in UCanWeb and submitting requested changes.

Students who receive financial aid are reminded that their aid is based on the number of credit hours they maintain. A loss of aid may occur if a student drops below a certain credit hour level (e.g., from full-time to part-time). Students should consult with the Financial Aid Office prior to any decision to withdraw from courses.

Learners may withdraw from non-credit courses based on the specified requirements of the course and/or training; official notice must be provided to the Center for Workforce, Community & Industry Partnerships by email wcip@canton.edu or by calling the office at (315) 386-7504 prior to the start of the course and/or training.

IV. DEFINITIONS

V. OTHER RELATED INFORMATION

VI. PROCEDURES

VII. FORMS

VIII. AUTHORITY 

XI. HISTORY

X. APPENDICES

XI. FREQUENCY OF REVIEW AND UPDATE

Policies will have a normal review period of every five (5) years unless required otherwise.

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