Home > Policies > Space Management

Space Management Committee

The State University of New York at Canton includes 16 academic/administration buildings and 5 residence halls comprised of approximately 1,100,264 gross square feet. In the successful planning, utilization, and assignment of campus space requires reasonable and strategic oversight. The facilities of the State University of New York at Canton are the property of the people of the State of New York and is not “owned” by the current users or occupants. The President is the final authority on all decisions regarding utilization of space and of the university’s properties. In recognition of the importance of space management and utilization of our assets, the President charges the Space Management Committee to fulfill this responsibility. Recommendations from the Space Management Committee will be considered and approved by the President’s Executive Cabinet.

• Space Management Request and Approval Form

Membership

The Space Management Committee is an administrative committee. To ensure transparency and appropriate representation reflective of the campus, the Space Management Committee shall include the representatives listed below. In the event that a member cannot attend a meeting, that member may elect to send a representative from the unit/department.

Meeting Minutes

• February 11, 2021
• March 6, 2020
• October 25, 2019
• November 21, 2018

Space Management Committee

Name	Position	Represents
Brian teRiele	Chair
Amanda Rowley	Secretary
Martin Avery	Member	Plant Superintendent
Amber Baines	Member	Special Events Coordinator
Kyle Brown	Member	Assistant VP, CIO
Jamie Burgess	Member	Director of Alumni Engagement & Communications
Priscilla Collins	Member	Director of SAIL
Derek Converse	Member	Environmental Health & Safety Manager
Kenneth Rhee	Member	Dean of School of Business & Liberal Arts
Elena Khapalova	Member	Chair, TLTC
Michael McCormick	Member	Assistant VP, Facilities
Michael Newtown	Member	Dean of School of Engineering Technology
Megan Reidl	Member	Director of Student Accessibility Services
Randy Sieminski	Member	Director of Athletics, Recreation and Intramurals
Michele Snyder	Member	Dean of School of Science, Health & Criminal Justice
Sharon Tavernier	Member	Registrar
Jeffrey Taylor	Member	Executive Director, CA

Chair

The Chair of the Space Management Committee is appointed by the President and serves for a period of one calendar year. The Chair can serve multiple terms, as appointed by the President.

Transparency

Activities of the Space Management Committee will be transparent. Meeting agendas, meeting minutes, and the status of all requests will be available for review on the Committee’s website. 

Space Management Committee Responsibilities

The Space Management Committee is responsible for strategic and long- range space utilization planning and is responsible for the allocation and assignment of all non-residential University facilities, exterior spaces, and building aesthetics. The Committee must approve all requests involving:

1. changes in dimensional space e.g., physical expansion or construction of fixed wall workspace and/or
2. changes in the functional usage of space e.g., from classroom usage to office usage,
3. landscape / green space changes, and
4. artwork and electronic displays.

All space requests for changes in assignments, remodeling, leasing, exchanges, sales, or trades are subject to prior review by the Space Management Committee. The Director of Residence Life is responsible for space scheduling and assignment of all residential facilities.

The principle dean or director shall petition the Space Management Committee for all dimensional or functional space changes. The Space Management Committee will meet at least twice each semester e.g. September, November, February, April. The Committee will review petitions and assess their feasibility and compatibility with overall campus space needs using the appropriate campus planning guidelines e.g. Strategic Plan and Facilities Master Plan. Petitions may be approved as requested, returned for review of suggested alternatives, or rejected.

Space Management Committee Assumptions and Guiding Principles

• Space is a key University asset, and effective utilization of this asset is critical to the success of SUNY Canton’s mission
• Space must be actively managed and space assignments must be made consistent with University priorities, both academic and strategic
• Members of the committee will work in the best interest of the institution
• Reassignment or reallocation of space will be a collaborative process with the user or occupant of the assigned space to every extent possible
• All space and utilization decisions shall be made with academic and strategic priorities as guiding and defining factors
• Cost for space reallocation or reassignment that have been identified as part of a capital project are funded by the capital Costs associated with request for space or alterations to space outside capital projects are assigned to department or other funding source approved by the Vice President for Administration / Chief Financial Officer
• Net assignable square foot standards for areas such as offices and per seat for classrooms are set by the Space Management Committee, using State University Construction Fund Facility Programming Guidelines and the New York State Building and Fire Codes

For questions or assistance with a request, please contact the chair at terieleb@canton.edu.