Home > Student Handbook > Section 20: Academics > 20.1 Classifications

20.1.0 Classifications - Student

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  • Full-time Student: One who is enrolled for 12 or more semester hours of credit.
  • Part-time Student: One who is enrolled for less than 12 semester hours of credit.
  • Matriculated Student: A student who has made formal application to and has been admitted into the College as a degree- or certificate-seeking candidate.
  • Non-Matriculated Student: A part-time student who has neither made application for nor been admitted into the College as a degree–or certificate-seeking candidate.

20.1.1 Course Selection/Registration

Students are responsible for selecting courses and registering in UCanWeb each semester. The Registrar arranges the class schedule and publishes it, as well as relevant dates related to registration. Students must meet with an advisor to obtain a Registration Code and Time Ticket to schedule classes in UCanWeb. The Advising Center coordinates the advising and registration of new students. Continuing and returning students will work with faculty advisors to determine appropriate selections to meet their program requirements; however, the responsibility for meeting all graduation requirements is that of the student. Students should regularly monitor their DegreeWorks audit to ensure course selection is appropriate and determine progress towards degree completion. Non-matriculated students sign up for courses via the Part Time Non-Degree portal.

Note: Only courses required for a student’s current curriculum will be considered eligible for federal and state financial aid.

20.1.2 Maximum Student Course Load

Nineteen credit hours will constitute a maximum course load for fall, spring, and summer term semesters; seven credit hours is the maximum course load for winter term. Degree students may seek permission for additional hours from the Dean of the School in which the student is enrolled. Non-degree students may seek permission for additional hours for summer term from the Provost’s Office, and for winter term, from the Director of Advising.

20.1.3 Credit Hours

A semester credit hour is granted for satisfactory completion of one, fifty-minute session of classroom instruction per week for a semester of 15 weeks. Semester credit hours are granted for various types of instruction as follows:

  • Lecture: A semester credit hour is granted for satisfactory completion of (15) 50-minute sessions of classroom instruction.
  • Lab/Practicum/Recitation: (45) 50-minute sessions of such activity would also normally earn one semester credit hour.  Where such activity involves substantial outside preparation by the student, the equivalent of at least 15 periods of 100 minutes` duration each will earn one semester credit hour.
  • Independent Study: One credit for independent study will be awarded for the equivalent of (45) 50-minute sessions of student academic activity.

The following credit hour/status designations will be used for all academic purposes:

Status Credits

Freshman

0-29 Credits

Sophomore

30-59 Credits

Junior

60-89 Credits

Senior

90+ Credits

All credit hours must be part of a degree program offered by the College.

20.1.4 Dropping and/or Adding Courses

Students may add and drop courses themselves on UCanWeb  through the third day of classes, at which time no fee will be imposed. Beginning the fourth day of classes each semester, all changes will utilize the  “UCanWeb 9 – Course Change Request” available in UCanWeb under the Registration tab. The request must be approved by the student’s academic advisor and/or academic Dean. Detailed instructions for how to add or withdraw from a course after the semester is in session can be found on the Registrar’s website. 

A $20 course change fee will be added to the student’s account for any changes made after the 3rd day of classes and must be paid at the Student Accounts Office in the One Hop Shop or via the Online Payment Portal.

20.1.5 Auditing Courses

With permission of the instructor, a person may audit any credit course offered by the College. A maximum of two courses may be audited in one semester, unless a waiver is obtained from the Provost. An individual may not audit the same course in two consecutive semesters. The Course Audit Form, must be completed and returned to the Registrar’s Office. Course audits require a registration fee of $50 per course, but are free of charge for those 60 years of age and over. Individuals may not begin auditing a course until the registration process is completed as described on the course audit form. Once the individual has elected to audit a course, one cannot subsequently change the audit to credit. No credit is granted for audited courses. A grade of AU (audited course) will appear on the student transcript; this grade will not be calculated in the student’s GPA. The course auditor will abide by the conditions agreed to by the instructor and auditor as stated on the course audit form. Auditors must adhere to the Student Code of Conduct as published in the Student Handbook and in each course syllabus. Permission to audit may be revoked for disruptive or inappropriate behavior. Campus student services (i.e., Academic Support Services, Counseling, etc.) are not available for course auditors.

20.1.6 Withdrawal From Courses

There will be no academic record of courses dropped during the first 7 days (weekend included) of the semester. Beginning the 8th day of the semester, students may withdraw from credit courses without academic penalty (receiving a grade of “W”) under the following conditions, unless dismissed for deviant academic conduct:

  • In order to maintain the academic integrity of the institution, the academic focus of the students, and adequate student academic progress toward a degree, a matriculated, full-time student may not withdraw from courses below a 12 credit-hour load while a semester is in progress without written approval of the School’s Dean. Students are encouraged to consult with the Offices of Financial Aid and Residence Life to determine the impact of this academic decision before dropping to part-time status.
  • Withdrawal from a course is requested via the Course Change Request available in UCanWeb under the Registration tab. Step by step instructions on how to submit a withdrawal request are available online. The request must be approved by the student’s academic advisor and/or the School Dean. A $20 fee must be paid at the Student Accounts - One Hop Shop.
  • Withdrawal is allowed under the above conditions prior to the last ten class days of the semester. In courses less than a semester in length, withdrawal is allowed prior to completion of 85 percent of the class meetings.
  • Approvals of the advisor and School Dean do not necessarily indicate approval of the action but signify that the student is aware of the academic consequences of course withdrawal.
  • Failure to attend class or merely giving notice to an instructor is not an official withdrawal.
  • A “W” (withdrawn) will be recorded for courses withdrawn from and will not be used in calculating GPA. When all approvals have been completed, the official withdrawal will be confirmed by the student by returning to the course change request outcome page in UCanWeb and submitting requested changes.

Students who receive financial aid are reminded that their aid is based on the number of credit hours they maintain. A loss of aid may occur if a student drops below a certain credit hour level (e.g., from full-time to part-time). Students should consult with the Financial Aid Office prior to any decision to withdraw from courses.

Learners may withdraw from non-credit courses based on the specified requirements of the course and/or training; official notice must be provided to the Center for Workforce, Community & Industry Partnerships by email wcip@canton.edu or by calling the office at (315)386-7504 prior to the start of the course and/or training.

20.1.7 Procedure for Withdrawing from College

Students wishing to withdraw from College must submit a Withdrawal notification through UCanWeb, under the Registration menu. The student is responsible for responding to and understanding any information sent to them during the withdrawal process. Failure to respond constitutes understanding and acceptance of the consequences of withdrawing. The deadline to withdraw from courses is posted on the Academic Calendar.

20.1.7.1 Medical Withdrawal

If a student requests a withdrawal for medical reasons after the official withdrawal period, the request is directed to the Vice President for Student Affairs/Dean of Students.

    • Students must provide substantiating documentation of serious illness or recent trauma and compelling reasons to justify the action. This information will be provided to either the Health Center or Counseling Center. The Vice President for Student Affairs/Dean of Students will confer with the Directors of those departments and with instructors to confirm the need for the medical withdrawal and to eliminate the possibility of receiving incompletes.
    • A college withdrawal form or letter signed by the student or legal guardian must be submitted to the Vice President for Student Affairs/Dean of Students to initiate the process. No medical withdrawals will be considered after the last official day of the semester as designated on the College calendar. Extenuating circumstances beyond the student’s control may warrant an extension beyond the end of the semester.
    • Students wishing to return to the College must meet with the Director of Health Services (medical) or Director of Counseling (mental health) and provide documentation from their health care provider regarding their suitability to return and to determine if any additional accommodations, such as modified living arrangements or additional support services, are required.
    • The Academic Transcript will reflect a grade of “W” to indicate a student has withdrawn. The Vice President for Student Affairs/Dean of Students will forward copies of the conditions of withdrawal to the College Registrar, School Dean’s Office, Admissions, Counseling Center, and Health Services. Re-registration is not guaranteed. Each student must apply for re-admission.

A college withdrawal form or letter signed by the student or legal guardian must be submitted to the Vice President for Student Affairs/Deans of Students to initiate the process. No medical withdrawals will be considered after the last official day of the semester as designated on the College calendar. Extenuating circumstances beyond the student’s control may warrant an extension beyond the end of the semester.

Students wishing to return to the College must meet with the Director of Health Services (medical) or Director of Counseling (mental health) and provide documentation from their health care provider regarding their suitability to return and to determine if any additional accommodations, such as modified living arrangements or additional support services, are required. The academic transcript will reflect a grade of “W” to indicate a student has withdrawn. The Vice President for Student Affairs/Dean of Students will forward copies of the conditions of withdrawal to the College Registrar, School Dean’s Office, Admissions, Counseling Center, and Health Services. Re-registration is not guaranteed. Each student must apply for re-admission.

20.1.7.2 Leave of Absence

Full-time, matriculated students who find that their circumstances will interrupt their course of study at SUNY Canton but wish to return to the College within one year, may apply for a Leave of Absence. A leave of absence preserves admitted status in the student’s current degree program at the time leave begins. This means that the Catalog Year (the academic requirements that are in place when the student leaves) are “frozen” and allows students to continue pursuing the same set of requirements upon return. It also allows students to register without being readmitted and maintains access to SUNY Canton email during their time away.

A leave of absence is normally granted for a maximum of 2 consecutive semesters or the total period of active duty for those called to active military service. Students may return to the campus following the leave by contacting their Dean’s Office to select classes. If the leave of absence expires, the student must apply for readmission, and meet any new admission or degree requirements that are in place upon return to the College. A Leave for part of a semester counts as one semester. Students can apply for a Leave of Absence via their UCanWeb account under the Miscellaneous Student Requirements tab.

To be considered for a leave of absence, students MUST meet the following eligibility criteria:

      • Be a full-time, matriculated student.
      • Have a SUNY Canton cumulative GPA of 2.0 or greater at the end of the student’s last semester.
      • One or more semesters must have been completed at SUNY Canton.
      • Have good student conduct standing.

Permission of the Program Director is required for students in select programs. Programs needing specific approval include:

      • Nursing – AAS
      • Dual Degree Nursing Program (DDNP)
      • Veterinary Technology – BS
      • Veterinary Science Technology – AAS
      • Physical Therapist Assistant – AAS
      • Practical Nursing

20.1.7.3 Suspension or Dismissal of a Student for Non-Academic Reasons

While rare, students can be required to take a leave of absence when (a) there is a significant risk to the student’s health or safety or that causes a significant risk to the health or safety of others in the campus community, or (b) if the student’s behavior severely disrupts the college environment; AND there is no other reasonable accommodation that can adequately reduce that risk or disruption.

Consistent with SUNY’s Nondiscrimination Policy, SUNY Canton prohibits unlawful discrimination on the basis of any type of disability or any other characteristic protected by applicable Federal and/or State law in the administration of programs and activities.

    1. POLICY
      SUNY Canton offers a range of resources, support services, and accommodations to address the physical and mental health needs of students. However, on rare occasions, a student’s needs may require a level of care that exceeds the care that the College can appropriately provide. Where current knowledge about the individual’s medical condition and/or the best available objective evidence indicates that a student poses a significant risk to their own safety not based on mere speculation, stereotypes, or generalizations, or the health and safety of others in the campus community, or where a student’s behavior severely disrupts the College environment and the student does not take a voluntary leave of absence, the President’s designee has the authority to place a student on an involuntary leave of absence, after appropriate procedural due process has occurred according to this policy.

      The President’s designee may be notified about a student who may meet the criteria for an involuntary leave of absence from a variety of sources, including, but not limited to, the student, the student’s academic advisor, Residence Life staff, an academic department, or a member of the College’s behavioral intervention team. If the President’s designee deems it appropriate, the procedures under this policy can be initiated.

      Before placing any student on an involuntary leave of absence, the institution will conduct an individualized assessment, consulting with the Student Accessibility Services Office to determine if there are reasonable accommodations that would permit the student to continue to participate in the College environment without taking a leave of absence.
    2. DEFINITIONS
      President’s Designee: Vice President for Student Affairs
    3. OTHER RELATED INFORMATION
      None
    4. PROCEDURES

Process for Placing a Student on an Involuntary Leave of Absence

      1. The President’s designee at the Campus will consult with the Student Accessibility Services Office prior to making a decision to impose an involuntary leave of absence.
      2. The President’s designee will issue a notice to the student in writing that an involuntary leave of absence is under consideration. The written notice will include the reason(s) why the student is being considered for an involuntary leave of absence, contact information for the appropriate office that provides disability or accessibility services on campus to students that can provide information about potential accommodations, and a copy of this policy. This notice must provide clear information about the Student Accessibility Services Office, including location of office, whom to contact, services provided, information about how to request reasonable accommodations and supports, and any other pertinent information deemed necessary. The notice will also provide contact information (including the name and position) for a neutral or impartial advisor outside of the decision-making process under this policy (the “Advisor”), with knowledge of the campus’s involuntary leave of absence process who will serve as a resource to answer any student questions about the process from referral to return to the campus. The Advisor will work with the student throughout the involuntary leave of absence process and any appeals. The Advisor shall be copied on all notices to the student after the student provides consent to have the Advisor as part of their process. In the written notice, the student will be encouraged to respond, and to contact the Advisor before a decision regarding an involuntary leave of absence is made and will be given a specified time period within which to do so. If a student utilizes an Advisor as part of this process, the Advisor cannot speak for the student and all administrative procedural rules apply. The student is responsible for self-advocacy and consults with the Advisor.
      3. To the extent required by applicable law, the President’s designee must consider potential reasonable accommodations and/or modifications that could eliminate the necessity for an involuntary leave of absence. These may include, without limitation, a voluntary leave of absence and/or academic/housing/dining accommodation(s). The campus must document all such considerations, accommodations, and related decisions.
      4. The student may be asked to execute an Exchange of Confidential Information Consent Form providing certain campus personnel with temporary authority to obtain information from the student’s health care provider(s) regarding issues relevant and appropriate to the consideration of an involuntary leave of absence when there is a need for the campus to have access to that information as part of the interactive process and individualized assessment. Any direct communication with a student’s medical provider shall be done through the Davis Health Center, which will relay that information to the designee responsible for assessing all information regarding a potential involuntary leave of absence. Access to these records, if the campus is given authority, shall be limited to personnel directly involved in the deliberation and decision-making process under this policy. Confidential health information received during the leave and return process will be securely stored in the Davis Health Center. If a student refuses to execute this document or to respond within the timeframe set by the President’s designee, the President’s designee may proceed with assessment based on the information in the President’s designee’s possession at that time.
      5. The President’s designee may also confer, as feasible and when appropriate depending upon the matter, with individuals regarding the need for an involuntary leave of absence. Each case may vary, but conferring individuals can include:
        • Representatives from Residence Life;
        • Faculty members;
        • Academic advisors;
        • Department head for programs that lead to professional licensure, as appropriate;
        • Representatives from the Davis Health Center (with appropriate authorization for any providers who have provided services to the student);
        • The student’s treatment provider(s) or other health care professionals (with appropriate authorization for any providers who have provided services to the student);
        • Representatives from the Counseling Center (with appropriate authorization for any providers who have provided services to the student);
        • Member(s) of the CARE Team (behavioral intervention team); and/or
        • Other individuals who may be appropriate in an individual matter.
      6. When evaluating whether an involuntary leave of absence is appropriate, the campus will consider specific criteria, such as:
        • Whether current knowledge about the individual’s medical condition and/or the best available objective evidence indicates that a student poses a significant risk to the health or safety of a member of the campus community;
        • Whether a student is unable or unwilling to carry out substantial self- care obligations and poses a significant risk to their own safety, not based on mere speculation, stereotypes, or generalizations; and/or
        • Whether a student’s behavior severely disrupts the campus environment.
        • The individualized assessment for each factor, based on reasonable judgment that relies on current medical knowledge to the extent that information is available, or the best available objective evidence, should capture:
        • the nature, duration, and severity of the risk or disruption;
        • the probability that the risk or disruption will actually occur; and
        • whether reasonable modifications of policies, practices, or procedures will appropriately mitigate risk or disruption, thereby eliminating the need for an involuntary leave of absence.
      7. The President’s designee for the campus will give significant weight to the opinion of the student’s treatment provider(s) identified by the student (with appropriate authorization) regarding the student’s ability to function academically and safely at the campus with or without reasonable accommodations. If the President’s designee determines that the information provided by the treatment provider(s) is incomplete, requires further explanation or clarification, or is inconsistent with the other information in the student’s record, the President’s designee for the campus (with appropriate authorization) may contact the treatment provider(s) to obtain additional information. In certain circumstances, the campus may request the student to undergo an additional evaluation by an independent and objective professional designated by the campus, if the President’s designee believes it will facilitate a more informed decision. The campus should appropriately document the reasoning for such a decision, if warranted.
      8. Following the President’s designee’ consultations and review of the relevant documentation and information available, the President’s designee shall make a decision regarding whether the student should be placed on an involuntary leave of absence and shall provide written notice of the decision to the student. This written notice of decision shall include information about the student’s right to appeal the decision and information about reasonable accommodations available during the appeal process. The review and notice of decision shall be performed in a reasonable and timely manner.
      9. In emergency situations involving an imminent threat of harm to the student or any other member of the campus community, the President’s designee, in the exercise of his or her reasonable judgment, may require a student to be immediately prohibited from entering the campus or facilities utilized for Campus programs or activities while such individualized assessment and review under this policy is taking place. Such students shall receive written notice to this effect as quickly as possible and/or practicable. While this individualized assessment and review is being conducted, every effort shall be made by the President’s designee to reach a decision within seven (7) calendar days, provided that the student responds in a timely manner to requests for information, and if appropriate, evaluation. If there are delays, the campus shall document the reason for such delays in writing.

Decisions on Involuntary Leaves of Absence

      1. If an Involuntary Leave of Absence is Imposed: The written notice of any decision concerning the student shall set forth the basis for the decision; a timeframe for when the student must leave the campus; the student’s right to appeal the decision; and information about reasonable accommodations available during the appeal process. This notice shall also set forth when the student may be eligible to return to the campus and the conditions and/or requirements the student will need to satisfy to be eligible for return. This written notice shall also inform the student of their right to reasonable accommodations in the return process and will provide contact information for the appropriate office at the campus that provides disability or accessibility services for students requiring reasonable accommodations. The length of the student’s leave will be determined on an individualized basis. The student’s appointed advisor shall be copied on all notices concerning all decisions related to the student if the student so designates and consents.
      2. If An Involuntary Leave of Absence is Not Imposed: The President’s designee may impose conditions and/or requirements under which the student is allowed to remain at the campus using the least restrictive appropriate means possible.

Appeals

      1. Within seven (7) calendar days of receiving the written notice of a decision from the President’s designee, the student may submit an appeal of the decision in writing to the appropriate President’s designee for appeals under this policy. The appeal shall be heard by a three (3) person Board of Appeals. The decisionmaker who imposes an involuntary leave of absence shall not hear appeals or render decisions on appeals. The individuals chosen to oversee appeals cannot have been involved in the original decision-making process. The written request for appeal must specify the particular substantive and/or procedural basis for the appeal and must be made on grounds other than general dissatisfaction with the decision of the President’s designee. While the appeal is pending and being heard by the Board of Appeals, the original decision will remain in place. All appeals decisions will be issued within seven (7) calendar days of submission.
      2. The criteria for appeal will be limited to the following:
        • Disproportionate Findings or New Information: if there is any information not previously considered that would allow the student to remain with a reasonable accommodation or if there is any new information not previously available to the student that may change the outcome of the decision-making process;
        • Procedural irregularities: if there were any procedural irregularities that materially affected the outcome of the matter to the detriment of the student who appealed the decision.
      3. After reviewing the matter fully, the Board of Appeals will issue a written decision affirming, modifying, or reversing the decision to place the student on an involuntary leave of absence. The Board of Appeals’ decision shall be final, and no other appeals or grievance procedures are available at the campus level.

Implications of an Involuntary Leave of Absence

      1. Student status: Students on a leave of absence generally retain their admitted student status during the period of the student’s leave based on the campus’s local policies; however, they are not registered and therefore, do not have the rights and privileges of registered students.
      2. Housing: Consistent with the campus policies and procedures, students assigned to a campus residence hall are subject to the terms and conditions of the Housing License. Students who leave the campus before the end of a term may be eligible to receive refunds of portions of their housing charges, per SUNY Policy.
      3. Effective date(s) of leave: A student must leave the campus within the timeframe set forth by the President’s designee or Board of Appeals, as applicable, in the decision to impose an involuntary leave of absence. The leave will remain in effect until:
        • The President’s designee has determined after an individualized assessment the parameters of which shall be set forth in the written decision of the President’s designee or the Board of Appeals, as applicable, that the student is able to return to the campus with or without reasonable accommodations, and
        • The student has complied with any campus requirements applicable to all students returning from a leave and all conditions mandated by the President’s designee or Board of Appeals, as applicable.

          Students are not permitted to return mid-semester if placed on a leave of absence. SUNY Canton clearly identifies and states deadlines for all requests to return on the campus’ webpage, which will align with the start of each academic term per year. This includes short, sprint, and late start sessions within the semester. This also includes online, arranged classes, and internships.
      4. Notification: At any time while the student is on leave, the President’s designee may notify a student’s parent, guardian, emergency contact, or other individual, consistent with the law, if notification is deemed appropriate under the circumstances.
      5. Association with the campus while on leave: Unless expressly permitted by the President’s designee in writing, or Board of Appeals, as applicable, students on an involuntary leave of absence are not permitted to be present at the campus and are not permitted to engage in any campus-related activities, including on-campus and/or remote employment opportunities.
      6. Coursework taken while on leave: Consistent with the campus’s policies and procedures, academic credit for work done elsewhere may be allowed toward a Campus degree.

        However, students must consult with the Registrar’s Office and/or their academic Dean’s Office prior to taking any coursework while on an involuntary leave of absence.

        Students should consult with their department chair or program coordinator when taking coursework at another institution while on leave.
      7. Access to Student Accounts while on leave: Unless expressly prohibited in writing by the President’s designee, students on leave generally may retain their student ID privileges, which will be explicitly defined per campus policy, including their campus email account.
      8. Tuition and Fees: Consistent with SUNY’s and the campus’s local policies and procedures, students who leave the campus before the end of a term may be eligible to receive refunds of portions of their tuition. See the SUNY Tuition Refunds Policy for a schedule of refunds.
      9. Financial Aid: The College shall provide information on any effect an involuntary leave of absence decision may have on that student’s financial aid.
      10. Meal Plan: The College shall provide information on what refunds may be available on meal plans within the context of this policy.
      11. Visa Status: International students (F-1 and J-1 Visa holders) placed on an involuntary leave of absence must speak with International Office regarding their Visa status and the effect an involuntary leave of absence may have on that status.

Request for Return

      1. In addition to the general requirements all students must meet when returning to the Campus after a leave of absence, as well as any conditions imposed by the President’s designee or Board of Appeals, as applicable, for return from an involuntary leave of absence as outlined in the decision, students seeking to return from an involuntary leave of absence imposed for reasons of personal or community health and safety may be required to submit additional documentation related to the factors set forth in Section III.6 as part of an individualized assessment. The Student Accessibility Services Office will work with students to provide reasonable accommodations in the return process as appropriate.
      2. A student must make a written request to the President’s designee to return to the campus. Generally, a student shall not be allowed to return until one full semester has elapsed or until the leave period in the involuntary leave of absence notification has elapsed, and all conditions and/or requirements have been met.
      3. The President’s designee may require the student to provide evidence that the student, with or without reasonable accommodations, has sufficiently addressed the issues that previously established the criteria for imposing an involuntary leave of absence as set forth in Section III.6, above. The President’s designee may also ask, confer with, or seek information from others to assist in making this determination. The information sought may include:
        • At the student’s discretion, documentation of efforts by the student to address the issues that led to the leave;
        • Release of academic records to inform treating clinicians (with appropriate authorization);
        • Release of treatment information to the extent necessary to determine if the student has sufficiently reduced the risk or disruption that led to the leave (with appropriate authorization);
        • Consultation with the Davis Health Center and/or Counseling Center to the extent necessary to determine if the student has sufficiently reduced the risk or disruption that led to the leave (with appropriate authorization); and/or
        • Consultation with Student Accessibility Services.
      4. All returning students must meet the essential eligibility requirements and any technical standards of the Campus and, if applicable, the relevant school or department, with or without reasonable accommodations. If the President’s designee determines that the student is ready to return to the Campus, the student will be notified in writing of the decision, including the reason for the decision, within a reasonable time after the student has submitted a request for return and required documentation per this policy.
      5. A student not permitted to return may appeal the decision to the Board of Appeals under this policy, following the procedures in Section V.
      6. Based on the Campus’s enrollment policies, a student may be disenrolled after a certain period of inactivity.

Scope of the Policy and Relationship to Other College Policies

A leave of absence is an administrative process; it is not a disciplinary process.

This policy is not intended to be punitive and does not take the place of disciplinary actions that are in response to violations of the SUNY Canton Student Code of Conduct, or other policies and directives, nor does it preclude the removal or dismissal of students from the campus or campus-related programs as a result of violations of other campus policies or school or department protocols.

This policy does not limit the campus’s ability to place enrollment holds on students for reasons beyond the scope of this policy.

This policy does not relieve a student of any financial obligations to the campus that were incurred prior to the time the involuntary leave of absence was imposed.

Campuses are required to notify students if there might be an effect on the student’s financial aid, including returning aid, outstanding balances, potential effects on future aid, and any effects on the New York State Tuition Assistance Program (TAP), the Excelsior Scholarship Program, and any other scholarship, if applicable.

Nothing in this policy limits the power of the campus to take administrative action to ensure the safety of the campus community in accordance with all appropriate laws and policies.

Nothing in this policy prevents the campus from engaging in a temporary suspension under its policies if necessary under the circumstances. Any such cases shall be appropriately reviewed per campus policy.

SUNY Canton is required to abide by the Family Educational Rights and Privacy Act (FERPA) and comply with its requirements regarding student privacy.

Nothing in this policy prevents the campus from following the Rules of Maintenance of Public Order, as necessary.

Requests for Reasonable Accommodations

SUNY Canton is committed to providing equal access to all participants in campus processes, including students with disabilities. Students with disabilities should contact Student Accessibility Services to request accommodations, and the campus shall prominently display this information on their website with this policy.

20.1.8 Charge Reductions When Withdrawing from College

Title IV Federal financial aid recipients will be computed using the guidelines applicable to the federal funds.

20.1.8.1 Tuition

Semester charges reduced on a percentage basis as follows:

CANCELLATION DURING REDUCTION
First week 100%
Second week 70%
Third week 50%
Fourth week 30%
Fifth week 0%

Full Semester Courses:
The first day of class session shall be considered the first day of the semester. The first day of classes, as scheduled by the campus, shall be deemed to be the first day for any full-semester course that is offered. Seven calendar days later will be the end of the first week for charge reduction purposes. This also applies to all full-time students even if they have partial-semester courses.

Partial-semester courses, including Internet courses:
The charge reduction period shall commence with that course’s start date. Charge reductions will be pro-rated, based on the tables below: (This applies to part-time students only)

7-week classes

CANCELLATION DURING REDUCTION

First Week

100%

Second Week

65%

Third Week

0%

3-week classes

CANCELLATION DURING REDUCTION

First & Second Day

100%

Rest of First Week

65%

Second week

0%

20.1.8.2 SUNY College Fee, Orientation, Placement Fee, International Health Insurance, Student Health Fee, Athletic Fee, and Laundry Fee

Non-refundable.

20.1.8.3 Student Activity Fee, Recreational Facilities Fee, and Educational Technology Fee

Reduced at the same rate as tuition.

20.1.8.4 Alumni Fee

Refunded upon receipt of waiver. Students who receive an alumni fee waiver will not be eligible to receive scholarship support from the Canton College Foundation.

20.1.8.5 Parking Fee

Reduced according to the tuition liability schedule  in which the student ceases to park a vehicle on campus. The refund schedule can be found at on the University Police Website.

20.1.8.6 Medical Insurance

Students who have health insurance have the option to waive the insurance coverage during the waiver periods stipulated by the insurance carrier which follow SUNY Canton’s academic calendar. The waiver period for both fall and spring semesters begins when registration opens and closes at the end of the second full week of classes. An insurance waiver must be completed for each semester. However, if the student withdraws, a reduction for the insurance charge will only occur during the first week of classes unless the student is entering military service. Failure to waive the insurance coverage will result in the charge remaining on your bill for the full semester. Any student withdrawing during the first 31 days of the period for which coverage was purchased, will remain covered, unless the withdrawal was done during the first week of class in which the premium would have been refunded resulting in loss of coverage. In cases of medical withdrawal due to a covered injury or sickness, in the first 31 days, the full amount of the premium is eligible for refund. The student does have the option to keep the medical insurance. In this case, the fee would remain on the bill and the student would be responsible for payment. No waiver exceptions can be granted.

20.1.8.7 Meal Ticket

Reduction of charge will only be allowed for withdrawal from school or academic dismissal. A reduction of charge due to the removal of a student from the residence hall for academic reasons is at the discretion of College Association management. Refunds will not be allowed for disciplinary reasons.

The reduction will be based on the approved proration schedule, and a $25 fee for processing and administration charges when the reduction is approved and the check is drawn. The reduction will be based on the official date of withdrawal or dismissal as recorded by the Registrar’s Office. Students who advance register but do not subsequently attend the College will receive a full reduction of their entire dining meal plan charges.

20.1.8.8 Housing: Residence Hall

Charges reduced on a percentage basis as follows:

CANCELLATION DURING REDUCTION

First week

100%

Second week

70%

Third week

50%

Fourth week

30%

Fifth week

0%

Residence hall opening day will be considered the first day of the semester. Seven calendar days later will be deemed the end of the first week for refund purposes. The date a student’s belongings are removed from the residence hall will be the date considered for refund purposes.

20.1.8.9 Financial Aid Policy

Under Federal Financial Aid rules, the College must recalculate Federal1 financial aid eligibility for students who withdraw officially or unofficially, are dismissed, or take a leave of absence prior to completing 60% of a semester. Recalculation is based on the percent of earned aid using the following formula:

Percent earned = Number of days completed up to the withdrawal date2 / total days in the semester (including weekends and breaks under five days).

Federal financial aid is returned to the federal government based on the percent of unearned aid using the following formula:

Aid to be returned = (100% - percent earned) X the amount of aid disbursed toward institutional charges.

When aid is returned, the student may still owe a balance to the College. The student must contact the Student Accounts Office - Student Service Center to make arrangements to pay the balance.

1 Federal financial aid includes Federal Pell Grant, SEOG Grant, Perkins Loan, Direct Student Loan-subsidized and unsubsidized, and Direct PLUS Loans. Students who cease attendance and do not officially withdraw will be considered an unofficially withdrawal and a recalculation of federal aid eligibility will be done using the 50% date or the actual last date of attendance whichever is later.

2 Withdrawal Date is defined as the actual date the student began the institution’s withdrawal process, indicated their intent to withdraw, or the midpoint of the semester or last day of attendance whichever is later for a student who leaves without notifying the College.

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