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Faculty/Staff Advising

Advising and First Year Programs (AFYP) functions as a supplement and a complement to our faculty advisors. We are available at a consistent time and location, so that students know when and where to find an advisor if their own is unavailable. To that end, our goals are:

• Give general explanations about different majors and curriculums and then direct the student back to their faculty advisor for specific degree requirements.
• Assist students considering changing majors, career goals or schools. 
• Answer quick questions about where services are located.
• Explain the intricacies of UCanWeb and how to register for classes, and how to locate the information available on our SUNY Canton website.
• Coordinate the First Year Experience course (FYEP 101)
• Reinforce students’ responsibility for their own SUNY Canton experience.

Contents:

Stellar Advisor Award Winners

Chapter 1: Responsibilities of an Academic Advisor

• The Role of the Faculty Advisor
• Quality Advising and Retention at SUNY Canton
• Rapport Building
• FERPA: What is FERPA?
• Brief Overview of Advising Activities
• Timetable of Advising Activities
  • Orientation
  • New student advising
  • Curriculum meetings
  • Drop/Add
  • Moving Towards Success for Advisors
  • Engaged/Not Engaged
  • Mid-semester Grades
  • Advising Period & Course Registration
  • Open Houses and Admitted Student Days
  • Graduation Requirements
  • Withdrawing from College

Chapter 2: Student Populations

• Students in Academic Recovery
• EOP Students & the Advising Process
• International student advising
• Advising fully online students
• Advisor’s Guidelines for Working with New Students
• Student Accessibility Services and the Advising Process

Chapter 3: Advising Processes

• Overall Degree Requirements
• Declaring a Major / Change of Major
• Dropping & Adding Courses: Common Questions
• Engaged/Not Engaged effort
• Total Withdrawal Process
• Process for Course Registration
• Upcoming registration dates
• Registration related Reminders
  • Minimum degree requirements
  • Graduates planning to continue
  • Summer course registration
  • Winterterm registration
  Course Leveling and Placement
• The Accuplacer Placement Test
• Leveling Chart for NEW students
• Sequential Flow of Math Classes
• Faculty Guide to Cross-Registration applied
• General Education Requirements (GER)
• Liberal Arts Electives/Designations
• Writing Intensive Courses
• Online Courses: An Advisor’s Reference Guide  
• Advising toolkit for fully online students
• Selective Program Admission Rubrics
  • Rubric for Practical Nursing
  • Rubric for Nursing (RN) Admissions
  • Rubric for Physical Therapist Assistant Admissions
  • Rubric for Veterinary Technology Admissions
• Smart Steps Schedule

Chapter 4: Campus Resources

• Advising & First Year Programs
• Career Services
  • Alternate Ways to Earn Credit
• Curriculum Codes and Coordinators
• Financial Aid Eligibility
• Help Chart
• Tutoring Center
• Web resources related to Advising

Chapter 5: Web based tools

• DegreeWorks
  • Using the PLANS tab to make a individualized graduation plan
  • DegreeWorks Transfer Tab
• For Advisors, faculty and staff
• How to Access and Understand Your DegreeWorks Audit
• RooSuccess
  • How to Raise a Flag in RooSuccess
  • RooSuccess Completing the Progress Survey for Engaged/Not Engaged/Missing
  • See the list of instructions for RooSuccess here
• UCanWeb
• Faculty Guide to UCanWeb
• Entering mid-term or final grades
• Providing student registration code after advising session
• How to look up classes (for faculty and for students)
• Interpreting the View Holds Screen
• How to schedule your classes on UCanWeb
• How to totally withdraw from this semester (student view)
• Course Registration Errors and how to ask for permission
• Granting permission for registration error (instructor view)
• How to Apply to Graduate (for Students)
• Setting up guest access to your UCanWeb account (proxy access)
  • For Advisors
  • For students

Forms and Resources

Reference pages:

• Degree checklists
• List of General Education Requirements (GER's)
• List of Liberal Arts Courses
• Writing Intensive Courses
• Academic Catalog
• Alternate Ways to Earn Credit

How-to Guidelines (with pictures):

• How to schedule your classes on UCanWeb
• DegreeWorks for Students
• Setting up guest access to your UCanWeb account (proxy access)
• DegreeWorks basics for Advisors
• DegreeWorks Plans for Advisors

Worksheets:

• Four (or two) year degree planning worksheet (for print or electronic entry)
• Worksheet for working out your schedule