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Directors, Department Chairs, and Curriculum Coordinators Responsibilities

Department Chair/ Program Director

Appointment and Reporting

• Selected/recommended via program bylaws and approved by Provost in consultation with Dean
• Faculty with term or continuing appointment
• Term: 3-year, renewable
• Compensation: Stipend and Course Reduction

Stipend

Determined by Chair Stipend Calculator (Appendix A).

• For the academic year, 9-month stipend
• For the summer, an additional 3-month stipend for those who choose to be available over the summer.
• The stipend calculator in Appendix A calculates a full 12-month stipend – academic year plus summer. A chair or director interested in committing to the academic year only, then the stipend will be decreased by one quarter (i.e., 9/12 x stipend = academic year; 3/12 x stipend = additional summer stipend). Summer expectation detailed below.

Course Load Reduction

Based on number programs supervised

• <8 programs = 25% course load reduction per semester
• 8+ programs = 50% course load reduction per semester
• Fall or spring to be determined in consultation with Dean
• Reports to Dean and serves at the pleasure of the Provost

Responsibilities

Program

• Recommend appointments, assign personnel assignments, and submit appropriate personnel forms (C-2, extra service).
• Serve as liaison with Admissions staff.
• Participate in Open Houses and other recruitment events.
• Coordinate program promotion, marketing, and student recruitment.
• Work with faculty to review course outlines every three years
• Coordinate with CC and program faculty catalog review and revisions and website content.
• In coordination with CC and department faculty, update departmental goals and objectives, annually.
• Assign CC and/or faculty to coordinate department advisory board membership and facilitate advisory board meetings (as applicable).
• Prepare and submit annual budget requests in consultation with CC and program faculty and the Dean and Provost.
• Department Chair oversees and assigns CC and/or program faculty program-level assessment (e.g., Assessment in the Major, Program Student Learning Outcome Assessment where applicable)
• For accredited programs if applicable: Consult with the Dean and identify appropriate faculty to serve as program accreditation coordinator and self-study author. Department Chair assists in ensuring accreditation requirements are met and accreditation standards and policies are followed.

Faculty

• Serve as the first point of contact for resolution of faculty issues
• Review instructional activities, mentor, and support faculty, and conduct instructional observation, if requested.
• Review credentials of potential adjunct faculty, seeking expertise from CC and program faculty for such reviews.
• Meet with faculty and Dean for annual review upon request of faculty.
• Oversee orientation and mentoring of new faculty and/or appoints faculty mentor.

Course Demands

• Organize course demands and review with Curriculum Coordinators (CC) and faculty and enter course data in EMS for each semester/term.

Curriculum

• Approve development of department course curricula and guide changes through review process with CC and program faculty.

Assessment

• Ensure course level assessment is completed per requirements/policy
• For program level assessment see Assessment in the Major section.
• Contribute to the preparation of program Accreditation Reports, Self-Studies (as applicable) – See Accreditation Self-Study section

Additional (as warranted)

• Serve as the first level of appeal for student concerns
• Ensures professional obligation policies are adhered to.
• Approve, when necessary, student and/or faculty forms and faculty attendance records.
• In coordination with CC and program faculty, prepare department annual reports.
• Prepares and reviews performance plan and report for ISA and/or support staff (as applicable)

Summer Expectation

• Respond, as warranted to email communications regarding program related needs, student issues, prospective student inquiries
• Provide input to time-sensitive items (i.e., College or SUNY mandate, directives, or issue)
• Attend on campus meetings upon request
• Respond to and assist, as warranted, the Dean’s Office, Dean and Provost

Perform other appropriate duties as assigned by Dean

Curriculum Coordinator Responsibilities

Appointment and Reporting

• Designated by Provost with recommendation from School Dean and Department Chair/Director
• Faculty with term or continuing appointment (preferred)
• Term: Two-year, renewable.
• Stipend: $500 per year ($1000 for appointment term)
• Course Release: One per academic year (fall or spring to be determined in consultation with Department Chair/Director)
• Expectation: Year-Round, includes summer*
• Reports to Dean

Responsibilities

Program

• Submits program specific goals, enrollment, etc. to Department Chair for inclusion in Annual Report
• Assess and submit annual budget needs (supplies, course/program needs, equipment, inventory, maintenance) to Department Chair / Director
• Prepares and facilitates Program Advisory Board meetings (minimum 1x per year). Responsible for recruitment of members, renewal of members, and submits all documentation for membership to Department Chair / Director
• Provide feedback upon request for course equivalency on transfer database
• Reviews and assists in establishing and/or maintaining Articulation Agreements with Department Chair / Director

Faculty

• Mentor and support program faculty
• Assists in recruitment of new adjuncts, reviews credentials for potential adjunct faculty, recommends appointment to Department Chair

Course Demands

• Recommended course offerings and class schedules to Department Chair / Director (fall, spring, and winter/summer terms)

Curriculum

• Initiates curricular items and submits appropriate documentation to Department Chair for Department approval
• Initiates new course development / revisions to existing courses, new degree programs, minor offerings, and micro-credentials. Submits proposals to Department Chair /Director for Departmental review and approval
• Coordinate and oversee Master Syllabus (course outline) 3-year review for program specific courses

Assessment - Reporting

• Oversee program and course-level assessment. Ensure adjuncts and faulty in program input assessment data in Taskstream. Submit program assessment information for annual symposium to Department Chair / Director and Director of Assessment
• Contribute to the preparation of program Accreditation Reports, Self-Studies (as applicable)

Additional (as warranted)

• Approves and signs faculty and student forms (as warranted)
• Reviews, revises Academic Catalog and program(s) website content
• Maintains program space and inventory (as applicable)
• Recruits, trains, and supervises work study students (as applicable)
• Provide student data upon request (Perkins Grant, Grants Office, Graduate Surveys, Honor’s Convocation, etc.) as warranted

Summer Expectation

• Respond, as warranted to email communications regarding program related needs, student issues, prospective student inquiries. Provide input to time-sensitive items (i.e., College or SUNY mandate, directives, or issue). Respond to and assist, as warranted, the Dean’s Office, Dean and Department Chair / Director

Perform other appropriate duties as mutually agreed upon between Department Chair / Director and Dean

Program Review & Accreditation

Appointment, Reporting, and Compensation

• Program review for each academic program is completed on a rotating basis every seven years.
• A faculty member will be appointed by the Dean in consultation with Department Chair. May be department faculty member, Chair/Director, or Curriculum Coordinator
• Stipend: $500 (for each Program Review completed)
• Course Release: One (for each Program Review completed) (fall or spring to be determined in consultation with Department Chair / Director)
• Course release/stipend will be administered on top of any other compensation received as Department Chair/Director or Curriculum Coordinator
• If there are no faculty willing to accept the charge of completing a review, the Dean and Provost will be responsible for appointing a faculty member with the appropriate compensation and course reduction.
• The completion of Program Review will be recognized as university service.

Accreditation Self-Study

Appointment, Reporting, and Compensation:

• For accredited programs if applicable: Chair/Director and Curriculum Coordinator will consult with the Dean and identify appropriate faculty to serve as program accreditation coordinator and self-study author.
• Department Chair/Director and appropriate Curriculum Coordinator will work collaboratively to ensure annual accreditation requirements are met and accreditation standards and policies are followed.
• Compensation for Authoring Self-Study: Stipend and Course Reduction

Level 1 Accreditation

• Stipend: $3,000
• Course Reduction: 1 course reduction during self-study period (semesters applied in consultation with Dean, Department Chair/Director, and Curriculum Coordinator).

Level 2 Accreditation

• Stipend: $1,000
• Course Reduction: 1 course reduction during self-study period (semester applied in consultation with Dean, Department Chair/Director, and Curriculum Coordinator.
• Course release/stipend will be administered on top of any other compensation received as Department Chair/Director or Curriculum Coordinator
• If there are no faculty willing to accept the charge of authoring a self-study, the Dean and Provost will be responsible for appointing a faculty member with the appropriate compensation and course reduction.
• Authoring a self-study will be recognized as university service

Accreditation Level Determination

Level 1	Level 2
Required accreditation (program could not be offered without it) and/or impact to students and/or enrollment would be severely consequential. Volume of work = HIGH	Accreditation required (program could be offered without it) and impact to students/program would be detrimental but not severely consequential. Volume of work = MODERATE
ABET Programs PTA Vet Tech Funeral Services (Nursing accreditation encompassed in duties of the director)	IACBE (coordination of reports) Sports Management Auto Tech All other programs encompassed in program review.