Directors, Department Chairs, and Curriculum Coordinators Responsibilities

Department Chair/ Program Director

Appointment and Reporting

  • Selected/recommended via program bylaws and approved by Provost in consultation with Dean
  • Faculty with term or continuing appointment
  • Term: 3-year, renewable
  • Compensation: Stipend and Course Reduction

Stipend

Determined by Chair Stipend Calculator (Appendix A).

  • For the academic year, 9-month stipend
  • For the summer, an additional 3-month stipend for those who choose to be available over the summer.
  • The stipend calculator in Appendix A calculates a full 12-month stipend – academic year plus summer. A chair or director interested in committing to the academic year only, then the stipend will be decreased by one quarter (i.e., 9/12 x stipend = academic year; 3/12 x stipend = additional summer stipend). Summer expectation detailed below.

Course Load Reduction

Based on number programs supervised

  • <8 programs = 25% course load reduction per semester
  • 8+ programs = 50% course load reduction per semester
  • Fall or spring to be determined in consultation with Dean
  • Reports to Dean and serves at the pleasure of the Provost

Responsibilities

Program

  • Recommend appointments, assign personnel assignments, and submit appropriate personnel forms (C-2, extra service).
  • Serve as liaison with Admissions staff.
  • Participate in Open Houses and other recruitment events.
  • Coordinate program promotion, marketing, and student recruitment.
  • Work with faculty to review course outlines every three years
  • Coordinate with CC and program faculty catalog review and revisions and website content.
  • In coordination with CC and department faculty, update departmental goals and objectives, annually.
  • Assign CC and/or faculty to coordinate department advisory board membership and facilitate advisory board meetings (as applicable).
  • Prepare and submit annual budget requests in consultation with CC and program faculty and the Dean and Provost.
  • Department Chair oversees and assigns CC and/or program faculty program-level assessment (e.g., Assessment in the Major, Program Student Learning Outcome Assessment where applicable)
  • For accredited programs if applicable: Consult with the Dean and identify appropriate faculty to serve as program accreditation coordinator and self-study author. Department Chair assists in ensuring accreditation requirements are met and accreditation standards and policies are followed.

Faculty

  • Serve as the first point of contact for resolution of faculty issues
  • Review instructional activities, mentor, and support faculty, and conduct instructional observation, if requested.
  • Review credentials of potential adjunct faculty, seeking expertise from CC and program faculty for such reviews.
  • Meet with faculty and Dean for annual review upon request of faculty.
  • Oversee orientation and mentoring of new faculty and/or appoints faculty mentor.

Course Demands

  • Organize course demands and review with Curriculum Coordinators (CC) and faculty and enter course data in EMS for each semester/term.

Curriculum

  • Approve development of department course curricula and guide changes through review process with CC and program faculty.

Assessment

  • Ensure course level assessment is completed per requirements/policy
  • For program level assessment see Assessment in the Major section.
  • Contribute to the preparation of program Accreditation Reports, Self-Studies (as applicable) – See Accreditation Self-Study section

Additional (as warranted)

  • Serve as the first level of appeal for student concerns
  • Ensures professional obligation policies are adhered to.
  • Approve, when necessary, student and/or faculty forms and faculty attendance records.
  • In coordination with CC and program faculty, prepare department annual reports.
  • Prepares and reviews performance plan and report for ISA and/or support staff (as applicable)

Summer Expectation

  • Respond, as warranted to email communications regarding program related needs, student issues, prospective student inquiries
  • Provide input to time-sensitive items (i.e., College or SUNY mandate, directives, or issue)
  • Attend on campus meetings upon request
  • Respond to and assist, as warranted, the Dean’s Office, Dean and Provost

Perform other appropriate duties as assigned by Dean

Curriculum Coordinator Responsibilities

Appointment and Reporting

  • Designated by Provost with recommendation from School Dean and Department Chair/Director
  • Faculty with term or continuing appointment (preferred)
  • Term: Two-year, renewable.
  • Stipend: $500 per year ($1000 for appointment term)
  • Course Release: One per academic year (fall or spring to be determined in consultation with Department Chair/Director)
  • Expectation: Year-Round, includes summer*
  • Reports to Dean

Responsibilities

Program

  • Submits program specific goals, enrollment, etc. to Department Chair for inclusion in Annual Report
  • Assess and submit annual budget needs (supplies, course/program needs, equipment, inventory, maintenance) to Department Chair / Director
  • Prepares and facilitates Program Advisory Board meetings (minimum 1x per year). Responsible for recruitment of members, renewal of members, and submits all documentation for membership to Department Chair / Director
  • Provide feedback upon request for course equivalency on transfer database
  • Reviews and assists in establishing and/or maintaining Articulation Agreements with Department Chair / Director

Faculty

  • Mentor and support program faculty
  • Assists in recruitment of new adjuncts, reviews credentials for potential adjunct faculty, recommends appointment to Department Chair

Course Demands

  • Recommended course offerings and class schedules to Department Chair / Director (fall, spring, and winter/summer terms)

Curriculum

  • Initiates curricular items and submits appropriate documentation to Department Chair for Department approval
  • Initiates new course development / revisions to existing courses, new degree programs, minor offerings, and micro-credentials. Submits proposals to Department Chair /Director for Departmental review and approval
  • Coordinate and oversee Master Syllabus (course outline) 3-year review for program specific courses

Assessment - Reporting

  • Oversee program and course-level assessment. Ensure adjuncts and faulty in program input assessment data in Taskstream. Submit program assessment information for annual symposium to Department Chair / Director and Director of Assessment
  • Contribute to the preparation of program Accreditation Reports, Self-Studies (as applicable)

Additional (as warranted)

  • Approves and signs faculty and student forms (as warranted)
  • Reviews, revises Academic Catalog and program(s) website content
  • Maintains program space and inventory (as applicable)
  • Recruits, trains, and supervises work study students (as applicable)
  • Provide student data upon request (Perkins Grant, Grants Office, Graduate Surveys, Honor’s Convocation, etc.) as warranted

Summer Expectation

  • Respond, as warranted to email communications regarding program related needs, student issues, prospective student inquiries. Provide input to time-sensitive items (i.e., College or SUNY mandate, directives, or issue). Respond to and assist, as warranted, the Dean’s Office, Dean and Department Chair / Director

Perform other appropriate duties as mutually agreed upon between Department Chair / Director and Dean

Program Review & Accreditation

Appointment, Reporting, and Compensation

  • Program review for each academic program is completed on a rotating basis every seven years.
  • A faculty member will be appointed by the Dean in consultation with Department Chair. May be department faculty member, Chair/Director, or Curriculum Coordinator
  • Stipend: $500 (for each Program Review completed)
  • Course Release: One (for each Program Review completed) (fall or spring to be determined in consultation with Department Chair / Director)
  • Course release/stipend will be administered on top of any other compensation received as Department Chair/Director or Curriculum Coordinator
  • If there are no faculty willing to accept the charge of completing a review, the Dean and Provost will be responsible for appointing a faculty member with the appropriate compensation and course reduction.
  • The completion of Program Review will be recognized as university service.

Accreditation Self-Study

Appointment, Reporting, and Compensation:

  • For accredited programs if applicable: Chair/Director and Curriculum Coordinator will consult with the Dean and identify appropriate faculty to serve as program accreditation coordinator and self-study author.
  • Department Chair/Director and appropriate Curriculum Coordinator will work collaboratively to ensure annual accreditation requirements are met and accreditation standards and policies are followed.
  • Compensation for Authoring Self-Study: Stipend and Course Reduction

Level 1 Accreditation

  • Stipend: $3,000
  • Course Reduction: 1 course reduction during self-study period (semesters applied in consultation with Dean, Department Chair/Director, and Curriculum Coordinator).

Level 2 Accreditation

  • Stipend: $1,000
  • Course Reduction: 1 course reduction during self-study period (semester applied in consultation with Dean, Department Chair/Director, and Curriculum Coordinator.
  • Course release/stipend will be administered on top of any other compensation received as Department Chair/Director or Curriculum Coordinator
  • If there are no faculty willing to accept the charge of authoring a self-study, the Dean and Provost will be responsible for appointing a faculty member with the appropriate compensation and course reduction.
  • Authoring a self-study will be recognized as university service

Accreditation Level Determination

Level 1 Level 2

Required accreditation (program could not be offered without it) and/or impact to students and/or enrollment would be severely consequential.

Volume of work = HIGH

Accreditation required (program could be offered without it) and impact to students/program would be detrimental but not severely consequential.

Volume of work = MODERATE

  • ABET Programs
  • PTA
  • Vet Tech
  • Funeral Services
  • (Nursing accreditation encompassed in duties of the director)
  • IACBE (coordination of reports)
  • Sports Management
  • Auto Tech
  • All other programs encompassed in program review.

Provost & Vice President for Academic Affairs

Peggy A. De Cooke, Ph.D.
SUNY Canton
MAC 606
34 Cornell Drive
Canton, NY 13617

315-386-7202
Fax: 315-386-7945
decookep@canton.edu
provostoffice@canton.edu