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Student Employment

Handshake (Job Posting Service)

Handshake, is the official online recruiting center of Career Services.

Eligibility

Fall and Spring Appointments:

  • Must be enrolled in at least 1 course

Summer Appointments:

  • Must be either enrolled in at least 1 course OR be enrolled the previous spring semester and the upcoming fall semester
  • New students who have been admitted may not be employed in the summer preceding their enrollment

If a student withdraws from the College, graduates, is academically dismissed, or is separated by any other method, they must immediately stop work. It is the supervisor's responsibility to monitor student enrollment.

Student Employment Forms

To hire a student for either Student Assistantship, Work Study, Intern, or Foundation Assistantship these forms need to be completed prior to beginning work.

Students are not permitted to start working until the necessary documents have been received in Payroll, the Student Employment Form has been approved, and an email has been sent to the supervisor indicating that they may start working.

New students must complete the Student Employment Form, New Hire Data Request, Federal and State Tax forms.

If you have a returning student, they are only required to complete the Student Employment Form; tax forms can be resubmitted if they want to change their withholdings.

A new Student Employment Form must be completed for the Fall, Spring, and Summer semesters. 

Time and Attendance

  • Students and Supervisors will NOT have access to the student time records until the student has been fully hired in the SUNY HR system.
  • Hours may not exceed 29 during a Thursday-Wednesday week.
  • If a student is working longer than 6 hours, a 15-minute break is required and to be recorded on the time record.
  • To ensure timely payments it is important that time records are submitted and approved in accordance with the deadlines set on the Student Payroll Calendar.
  • It is the responsibility of the Supervisor to monitor how much a student has earned and how much they have left to earn. The system will give a warning message when the student is getting close, there is also an Expenditure Tracking Sheet to help monitor funds spent/available.

For instructions on how to complete and approve time records, please review the Student and Supervisor Time and Attendance Manual.

Student Payroll Schedule

Self-Service Portal

  • Login to the Portal
  • Time and Attendance – complete your time record
  • View Paycheck – view your paycheck the Monday before pay day
  • NYS Payroll Online
    • View and print your pay statement
    • Opt out of receiving a paper pay statement
    • View and print current and prior year W-2s
    • Change your tax withholdings
    • View your direct deposit account information

Paychecks and Distribution

Payday is every other Thursday. NYS employees are paid on a two-week lag basis: a two-week delay between the time the work is performed and when the salary for that work is received. New employees must wait approximately four weeks to receive their first paycheck.

Paychecks are distributed by the Office of the State Comptroller. They will be mailed directly to the address provided to HR. If you do not wish to have your check mailed you can sign up for direct deposit. The form can be found below or in the Human Resources Office.

Direct Deposit

Employees may have their paychecks deposited directly into their bank or credit union if it participates in the NYS Direct Deposit Program. Direct deposit forms are also available in the Payroll Office.

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